Smithsonian Institution
The Smithsonian contracts exhibit design and fabrication, facility maintenance across its museums, and large-scale digitization of its collections, blending curatorial and construction disciplines uncommon elsewhere in government. Its buys are driven by exhibit calendars rather than fiscal-year cycles alone.
- Annual contract obligations
- ~$300M
- Primary buying focus
- Museum exhibit fabrication, facility maintenance, collections digitization, IT
- Common NAICS codes
- 711211, 238990, 541511, 236220
- Preferred vehicles
- Smithsonian IDIQs, GSA MAS
Key takeaways
- Register in SAM.gov with NAICS codes aligned to Smithsonian buying patterns before you chase a solicitation.
- Track Smithsonian forecasts and sources-sought notices — most awards are shaped months before the RFP drops.
- Mirror the Section L instructions and Section M evaluation factors heading-for-heading in your response.
- Quantify past performance with contract numbers, dollar values, periods of performance, and CPARS ratings.
How Smithsonian buys
Smithsonian awards flow through a mix of full-and-open competitions, small business set-asides, and task orders on existing vehicles. Most competitive dollars move through indefinite-delivery contracts, so incumbency on a vehicle is often the real gate. Watch the agency forecast, respond to every relevant sources-sought and RFI, and build relationships with the contracting officer and program office long before the solicitation posts.
What Smithsonian evaluators reward
Technical volumes that are traceable to the statement of work score highest. Evaluators are scoring against a checklist derived from Section M, not reading for prose quality. Give them one clearly labeled response per requirement, show staffing that is realistic against the labor categories and clearances required, and prove risk mitigation with named plans rather than adjectives. Smithsonian evaluators weight craftsmanship portfolios and museum-specific fabrication experience over generic construction credentials.
Common reasons Smithsonian bids lose
Missing a mandatory form or page-limit rule is the top cause of elimination — compliance failures are unrecoverable. After that: generic past performance that isn't same-size, same-scope, and same-complexity; unsupported labor mixes; pricing that can't be traced to the basis of estimate; and technical approaches that describe what the agency already told you instead of how you will deliver it.
FAQ
Do I need a contract vehicle to win Smithsonian work?
Not always, but it helps. Many Smithsonian requirements above the simplified acquisition threshold are competed as task orders on GWACs or agency IDIQs. Subcontracting or teaming with a vehicle holder is a common first step while you build past performance.
Where do I find Smithsonian opportunities?
SAM.gov is the authoritative source for solicitations above $25,000, plus the agency's own procurement forecast for planned buys. RFP Scribe pulls the live SAM.gov feed so you can filter by agency, NAICS, set-aside, and due date.
How long does an Smithsonian proposal take?
Teams typically spend two to six weeks on a mid-size response. RFP Scribe compresses the drafting phase by building the compliance matrix from the solicitation and generating first-draft narrative from your Company Brain.
Draft a compliant response for $2
RFP Scribe builds your compliance matrix and first draft from the solicitation and your Company Brain.
Get startedServices that help with this
Buy just the piece you need — most start at a few dollars, no subscription required.
Competitive Intelligence Report
$20 eachSee who wins contracts at this agency and their pricing patterns.
Buy NowIncumbent Tracker
$29/moKnow when current contracts recompete so you can position early.
SubscribeSource Selection Simulator
$8 eachTest how evaluators would score your proposal before you submit.
Buy Now