Veterans Health Administration
VHA operates the nation's largest integrated health system and buys clinical staffing augmentation, medical equipment, and electronic health record support across its medical centers. Its ongoing Oracle Health EHR rollout is currently the single largest driver of health-IT contract dollars.
- Annual contract obligations
- ~$25B
- Primary buying focus
- Clinical staffing, medical equipment, health IT, facility construction
- Common NAICS codes
- 621111, 339112, 541512, 236220
- Preferred vehicles
- VA T4NG, DAPA/FSS, VHA IDIQs
Key takeaways
- Register in SAM.gov with NAICS codes aligned to VHA buying patterns before you chase a solicitation.
- Track VHA forecasts and sources-sought notices — most awards are shaped months before the RFP drops.
- Mirror the Section L instructions and Section M evaluation factors heading-for-heading in your response.
- Quantify past performance with contract numbers, dollar values, periods of performance, and CPARS ratings.
How VHA buys
VHA awards flow through a mix of full-and-open competitions, small business set-asides, and task orders on existing vehicles. Most competitive dollars move through indefinite-delivery contracts, so incumbency on a vehicle is often the real gate. Watch the agency forecast, respond to every relevant sources-sought and RFI, and build relationships with the contracting officer and program office long before the solicitation posts.
What VHA evaluators reward
Technical volumes that are traceable to the statement of work score highest. Evaluators are scoring against a checklist derived from Section M, not reading for prose quality. Give them one clearly labeled response per requirement, show staffing that is realistic against the labor categories and clearances required, and prove risk mitigation with named plans rather than adjectives. VHA evaluators score continuity-of-care transition plans explicitly, since a staffing gap directly translates to patient scheduling backlogs.
Common reasons VHA bids lose
Missing a mandatory form or page-limit rule is the top cause of elimination — compliance failures are unrecoverable. After that: generic past performance that isn't same-size, same-scope, and same-complexity; unsupported labor mixes; pricing that can't be traced to the basis of estimate; and technical approaches that describe what the agency already told you instead of how you will deliver it.
FAQ
Do I need a contract vehicle to win VHA work?
Not always, but it helps. Many VHA requirements above the simplified acquisition threshold are competed as task orders on GWACs or agency IDIQs. Subcontracting or teaming with a vehicle holder is a common first step while you build past performance.
Where do I find VHA opportunities?
SAM.gov is the authoritative source for solicitations above $25,000, plus the agency's own procurement forecast for planned buys. RFP Scribe pulls the live SAM.gov feed so you can filter by agency, NAICS, set-aside, and due date.
How long does an VHA proposal take?
Teams typically spend two to six weeks on a mid-size response. RFP Scribe compresses the drafting phase by building the compliance matrix from the solicitation and generating first-draft narrative from your Company Brain.
Draft a compliant response for $2
RFP Scribe builds your compliance matrix and first draft from the solicitation and your Company Brain.
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