RFP Scribe

SAM.gov Grant Application AI Template

SAM.gov grant notices follow a predictable structure — but the narrative scoring is unforgiving. This template gives you the section order, word counts, and rubric alignment used by funded applications.

8 min read Federal grant seekers, research labs, 501(c)(3) directors

Before you write a single word

Confirm your UEI is active, your CAGE code matches, and your representations & certifications are current within 12 months. A missing rep & cert kills the application before the narrative is even read.

Aligning to the funding priority

Every NOFO publishes funding priorities and statutory authority. Your project narrative must quote both, verbatim, in the first 200 words. Reviewers literally control-F for these phrases.

The template outline

Project Narrative

  • Statement of need with cited data
  • Goals & measurable objectives
  • Methodology + timeline
  • Evaluation plan with logic model

Budget & Budget Justification

  • Personnel with % effort and fringe
  • Equipment >$5K justified individually
  • Indirect cost rate agreement attached

Organizational Capacity

  • Audited financials (last 2 years)
  • Key personnel bios
  • Letters of support from named partners

Frequently asked questions

How long does SAM.gov registration take?

10 business days minimum for a new entity. Renewals are usually 3–5 days. Never wait until a week before a deadline.

Can AI write a federal grant application?

AI can draft the narrative, budget justification, and evaluation plan against the NOFO rubric — but a human PI must sign the assurances and own the methodology.